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Brooke Smith, County Clerk & Recorder and Sheila Brown, Deputy County Clerk

Upcoming Elections

November 03, 2026 - General Election

Early Voting Begins September 24, 2026 @ Scott County Courthouse, 2nd floor County Clerk's Office.

** Sample ballot to be posted on the website as soon as it is available 

Consolidated Election - April 06, 2027

  • Local Positions to be elected:  School Board, Community college, Regional board of school trustees, Municipal positions, North Scott Park District, e
  • First Day to Circulate Petitions:  August 25, 2026.  Filing Period: November 16 – 23, 2026 
  • The 2027 Consolidated Election Calendar, Guide and Handbook will be available on the State Board of Elections Website referenced below.


For questions or assistance, please contact the County Clerk’s office 217-742-3178 or countyclerk@scottcoil.gov , deputycountyclerk@scottcoil.gov. Or you can visit the Illinois State Board of Elections website - https://www.elections.il.gov/




Scott County Clerk Recorder Fee Schedule

Effective August 3, 2026

STANDARD SIZE DOCUMENTS - $113.00 

  • AGREEMENTS/OPTIONS TO PURCHASE
  • ARTICLES OF INCORPORATION/ RELATED DOCUMENTS
  • BIRTH RECORDS
  • DEATH RECORDS
  • MARRIAGE RECORDS
  • CEMETARY DEED
  • CERTIFIED COPIES OF DOCUMENTS
  • COAL LEASES
  • PROPERTY DEEDS & CONTRACT FOR DEED
  • EASEMENTS
  • FINANCIAL STATEMENTS (UCC) FIXTURE FILING IN
  • FORECLOSURES
  • LAND GRANTS
  • LEASES
  • LIS PENDENS
  • LIENS
  • MEMORANDUM OF JUDGEMENTS
  • MEMORANDUM OF JUDGEMENT RELEASES
  • MINERAL DEEDS
  • MONUMEMT RECORDS
  • MORTGAGES
  • MORTGAGE RELEASES
  • MORTGAGE MODIFICATIONS
  • MORTGAGE EXTENSIONS
  • NOTICE OF PROBATES
  • NOTICE OF RECAMATION
  • OIL & GAS LEASES
  • ORDINANCES
  • PLATS & SURVEYS
  • POWER OF ATTORNEY
  • ROYALTY DEED
  • SUBORDINATIONS
  • TIMBER AGREEMENTS & LEASES


NON STANDARD SIZE DOCUMENTS, HANDWRITTEN, NO RECORDING SPACE ON TOP - $125.00

MARRIAGE LICENSE APPLICATION - $35.00

COPY OF MARRIAGE or BIRTH CERTIFICATE - $15.00
Add'l Copies $8.00 each

DEATH CERTIFICATES - $18.00
Add'l Copies $10.00 each

MISCELLANEOUS COPIES $1.00 per page

County Clerk & Recorder Office Primary Duties:

 
Chief Election Authority for the County:
The county clerk administers all Federal, State, and County Elections.  Our office is responsible for registering voters, preparing ballots, training election judges, securing all polling places, and all other election duties.
 
Clerk to the County Board:
Prepares and keeps the minutes of the Board Meetings.
 
Payroll:
The county clerk is responsible for the Payroll for all County Employees. (Except the Scott County Nursing Center.)
 
Accounts Payable:
Reviews, records, and administers payments for accounts payables.
 
Recorder of Deeds:
Records all documents and records related to land & structure transactions on properties within the county.
 
Vital Records:
The clerk’s office is responsible for all vital records; including death, birth, and marriage records within Scott County.
 
Tax Extensions:
Accepts the filing of annual budgets, levies, and financial reports for all taxing bodies within the county, and calculates the tax rates & extensions for each unit of government.
 
Delinquent Property Taxes:
The clerk’s office all collects all delinquent taxes, and is responsible for reimbursing tax buyers.
 

VITAL RECORDS - TO ORDER VITAL RECORDS ONLINE

LOOK UP ONLINE VITAL RECORDS
Scott County Courthouse, 35 E Market St., Winchester, IL 62694
Hours: Mon-Friday: 8:00 am - 12:00 pm & 1:00 pm to 4:00 pm - Closed on Holidays
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